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Posted: November 28th, 2022
Basically, the competency score of 3.4 shows that the team’s proficiency is at mid-level. Therefore, there is need for the team leader as well as the team members to put more effort in their work. From the results, an analysis which focused on both the team’s and individual’s scores for each item shows that the team needs to improve on running effective meetings. Conducting effective meetings is very core in enhancing decision making process of a group. Time wastage becomes a tale when meetings are effectively conducted (Thomsett, 2003).
From the results and analysis, I would recommend the following effective meeting enhancement principles. First, the leaders must plan for the meeting and set the agenda and goals prior to the meeting (Paine, Balcazar, & Fawcett, 2012). Leaders should note down the agenda to be discussed and ask for more agenda from the team members who have concerns. Team members must be given the agenda items prior to the meeting for adequate preparation. Planning is crucial to avoid wasting the meeting’s and people’s time.
Secondly, the meeting logistics should be set to enable smooth running of all the meetings conducted by the team. This should include starting and ending the meeting in time, giving breaks during the meetings, staying on business with few jokes and setting the quorum for all the meetings. Thirdly, there is need for the chairperson to adequately facilitate the meeting with close coordination with the clerk. Carry out introductions, agree on the agenda and keep the meeting in line with the agenda (Thomsett, 2003). It is necessary to review the previous agenda and provide time for reactions.
Finally, before adjournment, agree on the date of the following meeting ((Paine et al., 2012). After the meeting, leaders should make calls to assigned members to follow up on the progress of activities. The feedback from members is very necessary too in finding out various achievements and areas that need adjustments.
References
Paine, A., Balcazar, Y., & Fawcett, S. (2012). Self help leaders handbook: Leading effective meetings. Lawrence, KS: University of Kansas, Research and Training Center on Independent Living.
Thomsett, M. (2003). The little black book of business meetings. New York, NY: AMACOM, American Management Association.
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